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Expenses - How to claim

The agency or client will provide you with timesheets to complete, but we will provide you with an expenses claim form.

You simply list all the expenses you have incurred together with amounts, and submit the claim form to us together with your timesheet.

HMRC requires us to see copies of your receipts for all expenses except the following:

  • Travel for which reimbursement is made according to the HMRC mileage scale.
  • Lunch (£5) and evening meal (£10) within the limits stated.

All other expenses claimed, including allowable expenses such as hotel bills and air fares, must be supported by matching receipts. Receipts are checked against the claim, and invalid claims will be rejected.

Some agencies or clients might require you additionally to complete their own paperwork if you are claiming expenses that are to be billed to them. Please check with the agency and client.

UK tax law requires you to keep your receipts for five years. The controls we have in place make it extremely unlikely they would ever be required, but the possibility cannot be ruled out. If for some reason HMRC were to decide to investigate your tax affairs, possession of the original receipts might be necessary if you are to avoid having to pay back-taxes. This applies to all employees of any UK business.

Why Use Umbrella Staff

  • You keep more of your money
  • Assured compliance with tax laws
  • We do all the paperwork
  • Forget IR35. Forget IR56. Relax with us.
  • Reliable and on-time
  • Fully insured
  • Free from leaving and joining fees
  • Dedicated account manager

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